The Ultimate Wedding Vendor Booking Timeline
Planning a wedding is an exciting journey, but it can also feel overwhelming when trying to figure out which vendors to book first. Securing the right team in the right order will help ensure a smooth planning process and a seamless wedding day. Here’s our guide to booking your wedding vendors in the ideal order!
1. Wedding Planner (If Applicable)
If you’re hiring a wedding planner, they should be one of the first people you book. A planner can help guide you through the entire process, recommend trusted vendors, and manage logistics so you can enjoy your engagement stress-free.
2. Venue & Date
Your venue sets the tone for your entire wedding, so it’s crucial to lock this in as early as possible. Many popular venues book up a year or more in advance, so securing your date should be a top priority.
3. Photographer & Videographer
Photographers and videographers often book up just as quickly as venues, especially top-tier professionals. Since your wedding memories will live on through photos and film, it's important to secure your preferred team as soon as you’ve finalized your date and location.
4. Caterer
If your venue doesn’t include catering, you’ll need to find a caterer early to ensure availability and menu options that fit your vision and budget.
5. Entertainment (Band/DJ)
Music is a key part of setting the atmosphere for your wedding, so whether you’re opting for a DJ or a live band, book early to secure your top choice.
6. Florist
Florists need time to plan, order flowers, and design arrangements that fit your theme. Booking them early ensures they have the time to create the perfect floral setup for your day.
7. Hair & Makeup Artists
The best hair and makeup professionals are in high demand, particularly for weekend weddings. Lock them in early to guarantee they’re available for your date.
8. Rentals & Decor
If your venue doesn’t provide tables, chairs, linens, or specialty decor, rental companies should be booked in advance to ensure availability and proper coordination with your venue and florist.
9. Officiant
Your officiant is a key part of your ceremony, so whether you’re hiring a professional or asking a friend or family member to officiate, be sure they’re confirmed and prepared well in advance.
10. Cake & Dessert
Bakeries that specialize in wedding cakes often book up quickly. Once you have an idea of your wedding style and guest count, schedule tastings and secure your cake designer.
11. Stationery & Invitations
Save-the-dates should be sent 6-8 months before your wedding, and invitations should go out 2-3 months prior. Work with a designer or order invitations early to allow time for printing and addressing.
12. Transportation
If you need transportation for guests, a getaway car, or shuttle services, booking in advance ensures a smooth and stylish arrival on your big day.
13. Favors & Extras
Personalized details like wedding favors, welcome bags, and signage can be planned and ordered closer to the wedding but should still be considered in advance.
Final Thoughts
Booking your vendors in the right order will make wedding planning much easier and more enjoyable. Prioritize the vendors that book up quickly, and don’t wait too long to secure the team that will bring your dream wedding to life.
If photography and videography are high on your priority list (and they should be!), we’d love to capture your special day! Contact us today to check our availability and learn more about how we can document your wedding beautifully.